TSHWANE UNIVERSITY OF TECHNOLOGY FACULTY OF SCIENCE MINUTES MEETING OF THE EXECUTIVE COMMITTEE OF THE FACULTY BOARD THURSDAY, 20 March 2008 08:30 - 13:00 Board Room, Building 1-109, First Floor, Arcadia-Campus
Responsible for
1.	OPENING AND WELCOMING: The Chairperson, Prof PJJG Marais welcomed everyone present at the meeting.
2.	ATTENDANCE: Apologies: Van den Berg, C (Mr) Toriola, A (Prof) Rabotho, P (Mr) Dippenaar-Nel, B (Ms)
3.	ANNOUNCEMENTS AND PERSONALIA:
3.1	From the Chairperson: Prof P Marais informed the meeting that: Mr P Kotze’s father passed away. Ms A Minnaar, a secretary of the Department of Environmental, Water and Earth Sciences and Mr L du Plooy, a former member of the same Department died in a motorcar accident. Ms H Theron, a secretary at the Department of Sport, Rehabilitation and Dental Sciences is in hospital after having a stroke. Mr M Smit’s father was diagnosed with cancer.
3.2	Special Days: None was mentioned at the meeting.
3.3	From the Departments: Nature Conservation: The fieldwork (first two weeks of data collection) of the Heritage Park Project in the Northwest Province (Pilanesberg) has commenced. Two subprojects that we are directly responsible involve Biodiversity and Carrying Capacity surveys and are valued at R741 000. Chemistry: Prof R McCrindle informed the meeting that they have a postdoc, Dr Maina Muniafu from Kenya in their department. He is part of the VC’s Commonwealth scholarship. Mathematics and Statistics: Ms C Coetzee reported that Mr D Stables has been nominated to serve as an expert on the ISOTC176/SC2 working group who would be responsible for the revision of ISO 19011:2002, Guidelines for quality and/or environmental management systems audition. Biotechnology and Food Technology: Ms E Jordaan reported that Dr Abu, a postdoc is returning to Nigeria. Adelaide Tambo School of Nursing Sciences: Dr L Maree informed the meeting that Dr S Wright was appointed on the editorial board of the newly accredited African Journal of Nursing and Midwifery. The Soshanguve community gave the department two shacks to do screening for cervical cancer and cardiovascular risks. Student article was accepted by Reproductive Health Matters, an international journal. Office of the Dean: Dr T Maja informed the meeting that the Africa Journal of Nursing and Midwifery was accredited. Dr L Maree and Dr T Maja are also in the review panel of the same journal. The Chairperson also congratulated Dr Maja with her appointment by HESA on the HPCSA to represent UoTs. Crop Sciences: Prof P J v Vuuren reported that Dr Methu has accepted the position. Biomedical Sciences: Prof D du Toit reported that he has been appointed by the Minister of Health on the Medical Research Council Board for another three years. Environmental Health: Ms I Mokgobu reported that five of their students have received bursaries from Eskom, with an opportunity for some temporary work. Sport, Rehabilitation and Dental Sciences: Ms Y Paul reported that Dr A McKune was appointed as an Assistant Professor at the University of KwaZulu-Natal. Environmental, Water and Earth Sciences: Dr R Jansen said that it was a very difficult two weeks for their department because of the tragic death of Ms A Minnaar and Mr L du Plooy. He reported that the TUT Water Research Workshop was well attended. Students from the Department received five annual on-going bursaries of R55 000 each from DWAF. Pharmaceutical Sciences: Preliminary patent relating to the absorption enhancing properties of Aloe Vera has been filed. Prof A Viljoen and Ms J Maree are visiting Schwabe in Germany to discuss commercialisation opportunities of the research carried out in Ms Maree's masters study. Article accepted for publication in Drug Development and Industrial Pharmacy. Authors, J Hamman, G Enslin, AW Kotze. She also informed the meeting that the Defence Force is offering bursaries for Health Science studies to an amount of R70 000, in addition to fees, accommodation and books. Horticulture: Dr E Haycock informed the meeting that he is leaving for New Zealand at the end of April.
3.4	Visits abroad (received / undertaken): None was mentioned at the meeting.
4.	SUPPLEMENTARY AGENDA: (Matters not addressed elsewhere.) Two items were added to the Agenda: Student accounts. Hostel accommodation.
5.	APPROVAL OF THE MINUTES OF PREVIOUS EXCO MEETING(S): The minutes of the previous Exco meeting held on 6 March 2008 would be submitted to the next meeting.	Andrione, P (Ms)
6.	MATTERS ARISING FROM THE MINUTES OF PREVIOUS MEETING(S): (Matters not addressed elsewhere)
6.1	Department of Nature Conservation: Mr A Botha informed the meeting that approval from Senex is still pending.
7.	STANDING MATTERS:
7.1	Marketing: The Chairperson reported that the Expo at the Tshwane Events Centre went well.
7.2	Student Matters:
7.2.1	Recognition of prior learning: The meeting took note that no applications were submitted for the Agenda.
7.2.2	Application for granting of equivalence (PGS002): Decision 1: That the applications received for the following students be approved: Thupayagale, G (Mrs) (208198793) – D Tech: Nursing; Nyirenda, VR (Mr) (208150103) – D Tech: Nature Conservation; Adeyemo, FE (Mrs) (Passpost: A2893140) – M Tech: Biotechnology; Gyogluu,GC (Ms) (Passport: H2079664) – M Tech: Agriculture; Mapope, N (Mr) (Passport: AN54337) – D Tech: Agriculture; Tadesse, EK (Mr) (Passport: EP0591484) – D Tech: Chemistry; Virijevic, S (Ms) (Passport: 001189657) – M Tech: Chemistry; Khanye, MK (Mr) (ID: 5511135704089) – D Tech: Chemistry. Motivation: That equivalence be granted: The qualification obtained meets the entrance requirements. Decision 2: That the application received for the following student be approved, pending submission of certified proof that she has completed the B Sc (Hons) qualification. Mashakoe, RM (Ms) (ID: 8503230974086) – M Tech: Agriculture. Decision 3: That the application received for the following student be referred to the RPL-office for evaluation because the qualifications obtained do not meet the entrance requirements: Prinsloo, EM (Ms) (85000128) – M Tech: Environmental Health. Note: Dr T Maja, Ms I Mokgobu and Ms A Kleyn need to discuss the application with Ms E Prinsloo and Prof A Toriola.	Andrione, P (Ms) Maja, T (Dr), Mokgobu, I (Ms), Kleyn, A (Ms), Toriola, A and Prinsloo, E (Ms)
7.2.3	Application for granting of status (PGS002): The meeting took note that no applications were submitted for the Agenda.
7.2.4	Selection / Potential assessment / Admission requirements / Admission / Registration / Pass rate: Admission requirements: The meeting took note of the revised admission requirements documents that were handed out at the meeting. Electronic copies would be forwarded to Heads of Department by the Chairperson. The Chairperson informed the meeting that the admission statements were referred back once again by Senex because of inconsistencies. Prof P Marais and Dr T Maja have revised the documents and submitted them again to a panel that would look at them and report to Prof L van Staden. The Chairperson requested Heads of Department to discuss discrepancies with him and Dr Maja. Student fees: Mr A Botha brought it under the attention of the meeting that, because of the once of registration, a student’s account shows all semester subjects and states that the account should be paid in three instalments before April. The meeting took note that he has informed students accounts of the problem and they undertook to correct it with the next run of accounts. Note: When is a student regarded as owing money?	Heads of Department
7.2.5	HEQF: No matters were discussed at the meeting.
7.2.6	Cooperative Education:
7.2.6.1	Standardisation of logbooks – Workshop held on 6 March 2008: Dr J Pieterse reported that: Suggestions from the Faculty were accepted. It was suggested that the word logbook be changed to a WIL report. Only the format would be provided and the Departments could add to it. Cooperative Education consists out of Service Learning (SL) and Work Integrated Learning (WIL).
7.2.6.2	SASCE Recognition of Excellence: Kindly identify a company (name of company, address with contact details) who made a significant contribution in supporting TUT in Cooperative education activities. Each faculty could identify two or three companies supporting our students in Cooperative Education. Such company’s information should be forwarded to Dr M Wessels. Completion date: 27 March 2008.	Heads of Department
7.2.7	Graduation ceremony April 2008: Academic dress: The meeting took note of the notice. They requested that academic dress provided to staff should be for appropriate qualifications. Programme proceedings: The Chairperson requested that the lists of names be checked to determine whether all the names of students who qualified for their qualification were on the list. Note: The meeting was of the opinion that the Graduation Office does not care if a student misses a graduation ceremony.	Heads of Department
7.2.8	Student activity – census dates: The meeting took note of the documentation that was attached to the Agenda. “It is requested that the submission of completed class lists to Student Administration be routed through the Dean’s Office to ensure that all class lists reach the relevant Student Administration officials by the due date of 9 April 2008.” Completion date: Completed lists to be submitted to Ms P Andrione on or before 9 April 2008.	Heads of Department
7.2.9	Short learning programmes: The meeting took note that the new policy should be followed. A summary of the work load of the relevant staff needs to be submitted with the application. The Chairperson requested Heads of Department to use their discretion when approving the workload.
7.3	Examinations:
7.3.1	Examiners/assessors and moderators 2008a&b: Decision: That the lists of examiners/assessors and moderators for 2008a & b be approved with editorial errors to be corrected.	Heads of Department
7.3.2	Examination committee (FEC): The meeting took note that no matters were submitted for the Agenda.
7.4	Feedback from meetings / conferences /workshops:
7.4.1	Academic Committee meeting: The meeting took note of the report on the meeting that was held on 11 March 2008. Notes: Professors extraordinaire and Professor Emeritus: The Chairperson informed the meeting that the application for Prof Den Haag would be re-submitted for the next Academic committee meeting.	Andrione, P (Ms)
7.4.2	TLT Exco meeting: The meeting took note of the report on the meeting that was held on 11 March 2008. Notes: KPAs for 2008: Completion date: Faculty – end of July and Departments – end of year.
7.4.3	Faculty Board Meeting: The meeting took note that the next meeting will take place on 18 April 2008.
7.4.4	Senate: The meeting took note that the next meeting will take place on 26 May 2008.
7.5	Staff matters:
7.5.1	Sabbatical leave: The application from Mrs C Coni was referred from the FRIC meeting of 13 March 2008 to Exco: Name: Coni, CN (Ms) (560243) Department: Environmental, Water and Earth Sciences Period: 1 July to 31 December 2008 Purpose: To become practically involved in the environmental industry. Golder & Associates have offered her a position in their environmental and social division for the duration of the sabbatical. Decision: That the application be approved, on condition that the company contribute the equivalent of a junior lecturer’s salary. Prof P Marais and Dr R Jansen need to discuss the matter with the company. Note: The application have to be changed to an “Application for secondment to industry”. Responsible person: Ms B Dippenaar (Nel) (x6219).	Marais, PJJG (Prof) and Jansen, R (Dr)
7.5.2	Lecturing relief: Name: Nazer, D (Mr) (591815) Department: Pharmaceutical Sciences Period: 17 March to 30 May 2008 (dates will change) Purpose: The SA Pharmacy Council (SAPC), in collaboration with the pharmacy schools are conducting research to determine the activity time for procedures for which a pharmacist may levy a fee and the cost of providing the services. His role is to coordinate the research for Gauteng Province, together with staff from the Wits Pharmacy School. Budget: R33 600-00 Decision: That the application be approved. The money will be paid by FRIC. Responsible person: Ms B Dippenaar (Nel) (x6219).
7.5.3	Application for an international visit (referred back): The application from Ms E Prinsloo, which was referred back by Exco of 4 October 2007 was re-submitted for consideration. Name: Prinsloo, EM (Ms) (200689) Department: Sport, Rehabilitation and Dental Sciences Period: 16 – 20 July 2008 Purpose: To attend an annual Dental conference for Dentists, Oral Hygienists and Dental Assistants in Orlando, USA. The Chairperson reported that a meeting took place between Prof P Nevhutalu, Dr T Maja, Prof P Marais and Ms E Prinsloo where the application was discussed. Prof P Nevhutalu indicated that he would not approve such an application. Decision: That the application for a visit abroad not be approved.
7.5.4	Application for an international visit (new): Note: The Chairperson, Prof PJJG Marais excused himself from the meeting while the applications were discussed. Dr T Maja chaired the meeting. Name: Marais, PJJG (Prof) (104280) Department: Office of the Executive Dean Purpose: To establish partnership between Otto Bock and TUT and to formulate MOU between Otto Bock and TUT, Period: 13 – 17 April 2008 Budget: R8 654-00 from Faculty funds. Name: Swanepoel, JS (Mr) (579920) Department: Sport, Rehabilitation and Dental Sciences Purpose: To establish partnership between Otto Bock and TUT and to formulate MOU between Otto Bock and TUT, Period: 13 – 17 April 2008 Budget: R19 175 from Departmental funds. Decision: That the applications be approved. Prof P Nevhutalu has in the mean time also approved the visits.
7.5.5	Match and Place process: Job profile for technicians: A sub-committee, consisting of Dr T Maja, Prof P Marais, Prof P J v Vuuren and Prof R McCrindle would formalise a document for the different levels (technical career) of technicians in the Faculty.	Maja, T (Dr), Marais, PJJG (Prof), J v Vuuren, P (Prof) and McCrindle, R (Prof)
7.6	Budget: Responsible person: Mrs L du Preez (x6206)
7.6.1	Payment of staff for Saturday and off-campus classes: Feedback from the task team not available.
7.6.2	Teaching development grant: The Chairperson and Ms L du Preez would look at the applications.	Maja, T (Dr) and Marais, PJJG (Prof)
7.7	Strategic planning:
7.7.1	Relocation status in Faculties: Dr J Pieterse gave feedback as follows: The Faculty is about eight months ahead of schedule with the internal relocation programme. The relocation of the Department of Hospitality Services is still a problem. The gym would be relocated to the Pavilion, pending a site visit. The area in front of the entrance has to be paved. The upgrading of the Arcadia Hall will start on 7 April 2008. Temporary equipment will be installed. Dr Boni is the project manager. Shading at the cafeteria is included in the upgrading project. Building 30 should be considered as a possibility for offices for the Department of Mathematics and Statistics. The Department of Physics should negotiate with the Faculty of Engineering to share a lab. The computer lab on Arcadia Campus has been completed.
7.7.2	Faculty’s Strategic Plan: Five year plan has to be compiled by the end of June. Note: SHEQ officer (Safety, Health, Environment and Quality officer) versus SHECQ (Safety, Health, Environment, Co-operative Education and Quality) officer.
8.	Safety, Health and Environment committee meeting (SHE): Dr J Pieterse informed the meeting that: The chairs in the Board room were corrected during the weekend. The training schedule for SHE representatives would be forwarded to Heads of Department shortly.
9.	POSTGRADUATE MATTERS:
9.1	Application for approval of final project title: Referred back from the Exco meeting of 14 February 2008. The applications for the appointment of external assessors for the following students were approved, but the final titles were referred back. Decision: That the applications of the following students be approved: Mutshatshi, TN (Mr) (203228317) Course: M Tech: Environmental Management (MTEV99) Final title: Extraction methods for the determination of organochlorine compounds in from human milk collected in the Thoyandou region, Limpopo Province, South Africa New approved final title: Extraction methods for the determination of organochlorine compounds from human milk collected in the Thoyandou area, Limpopo Province, South Africa Supervisor: Okonkwo, JO (Prof) (PhD) Co-supervisor: Botha, BM (Prof) (D Tech) External assessors: Fatoki, OS (Prof) (PhD) and Forbes, PBS (Mrs) (M Sc) Okonkwo, AU (Mrs) (202245250) Course: M Tech: Geology (MTGE96)- Final title: Influence Effect of rock and soil on water quality in Katuma-Sinthumele areas region in the Limpopo Province New approved final title: Effect of rock and soil on water quality in Katuma-Sinthumele region in the Limpopo Province, South Africa Supervisor: Coetzee, DS (Prof) (PhD) Co-supervisor: Lupankwa, M (Dr) (PhD) External assessors: Du Toit, WH (Mr) (M Tech) and Mapani, BS (Dr) (PhD) Singo, M (Mr) (203176589) Course: M Tech: Environmental Management (MTEVS0) (Structured) Final title: Impact of the mining operations on the groundwater quality within Vantech mine area, in Mpumalanga Province, South Africa New approved final title: Impact of the mining operations on the groundwater quality within the Vantech mine area, Mpumalanga Province, South Africa Supervisor: Okonkwo, JO (Prof) (PhD) Co-supervisor: Mpephu, NF (Dr) (PhD) External assessors: Busari, O (Prof) (PhD)
9.2	Re-appointment of external assessors: Resubmission. Withdrawn from Exco meeting of 14 February 2008. Exco of 28 June 2007 (Faculty Board of 3 August 2007 and Senate of 3 September 2008) has approved the appointment of external assessors. It has come to light that one of the assessors Chidarikire, TN (Ms) does not have a PhD. The Department has requested at the Exco meeting of 6 March 2008 that the application be withdrawn to identify a new external assessor. Rothman, B (Mr) (98041109) Course: M Tech: Pharmaceutical Sciences (MTPL01) Final title: Porcine collagen as a delivery system for bone morphogenetic proteins Supervisor: Duneas, N (Dr) (PhD) Co-supervisor: Olivier, E (Dr) (D Tech) External assessors: Penny, CB (Dr) (PhD) and Pillay, V (Prof) (PhD)
10.	NEW MATTERS:
10.1	Laboratory for e-testing: Ms C Coetzee reported that one of the computer labs on Arcadia Campus is being upgraded and will be available for e-testing. Ms L van Ryneveld will be invited to present an information session on e-testing to staff of the Faculty. (1x Arcadia and 1x Pretoria).	Andrione, P (Ms)
10.2	Staff mailing list: The Exco requested that a mailing list for the Faculty be compiled.	Andrione, P (Ms)
11.	DISCUSSION OF THE SUPPLEMENTARY AGENDA:
11.1	Hostel accommodation: Dr L Maree reported that students from her Department are experiencing problems during the two weeks after the examinations at the end of the year. They are still busy with WIL, but could not stay in the hostels. The Chairperson will discuss the matter with Mr M Rabie.	Marais, PJJG (Prof)
12.	MATTERS PENDING: None were mentioned at the meeting.
13.	NEXT MEETING: The next Exco meeting (Faculty Matters) will be held on Thursday, 24 April and Exco meeting (Postgraduate Matters) 8 May 2008 on the Arcadia Campus. Please keep Thursday, 10 April 2008 open in case we need to schedule an Exco meeting.
14.	CLOSURE: The meeting was closed at + 13:00.
ANDRIONE, P (MRS) MARAIS, PJJG (PROF) FACULTY SECRETARY EXECUTIVE DEAN DATE