TSHWANE UNIVERSITY OF TECHNOLOGY FACULTY OF SCIENCE MINUTES MEETING OF THE EXECUTIVE COMMITTEE OF THE FACULTY BOARD THURSDAY, 28 February 2008 09:00 - 13:00 Board Room, Building 1-109, First Floor, Arcadia-Campus
1.	OPENING AND WELCOMING: The Chairperson, Prof PJJG Marais welcomed everyone present at the meeting.
2.	ATTENDANCE: A signed attendance list is available. Apologies: Toriola, A (Prof) Rabotho, R (Mr) Dippenaar-Nel, B (Ms) Smit, M (Mr)
3.	ANNOUNCEMENTS AND PERSONALIA:
3.1	From the Dean: The Chairperson informed the meeting that: Betsie Dippenaar-Nel is out of hospital after an operation to her arm, but in a lot of pain. Louise Viljoen is back at work.
3.2	Special Days: None was mentioned.
3.3	Announcements from Departments: Environmental Health: Ms I Mokgobu informed the meeting that Ms Antoinette La Cante has started with chemo and that Mr Thabiso Morodi’s mother passed away. Sport, Rehabilitation and Dental Sciences: Prof A Toriola informed the meeting that Dr Andrew McKune has resigned. Nature Conservation: Mr A Botha informed the meeting that Dr Andre Degeorges has retired. Physics: Dr J Asante informed the meeting that Mr Fred Simpson went for a routine check-up and they have detected some growth which necessitates further testing.
3.4	Visits abroad (received / undertaken): None was mentioned at the meeting.
4.	SUPPLEMENTARY AGENDA: (Matters not addressed elsewhere.) HR Indaba Feedback: Student unrest. Prospectus 2009 Custom publications (reader)
5.	APPROVAL OF THE MINUTES OF PREVIOUS EXCO MEETING(S): Decision: That the minutes of the meeting held on 14 February 2008 be approved.
6.	MATTERS ARISING FROM THE MINUTES OF PREVIOUS MEETING(S): (Matters not addressed elsewhere)
6.1	Department of Nature Conservation: No feedback given at the meeting.
6.2	Annual Reports from Centres of Excellence: The meeting took note of the template to be used for the annual reports from the Centres of Excellence. Completion date for Annual Reports: 28 February 2008 to be submitted to P Andrione.	Heads of Department and Managers of Centres of Excellence
6.3	Policy on conference attendance: The meeting took note of the document with comments on the policy.
6.4	Workload norms: The meeting took note of the document with comments on the policy.
7.	STANDING MATTERS:
7.1	Marketing: The Chairperson reported that Mr M Smit would be busy at the Science Unlimited Expo at the Tshwane Event Centre during the coming week. Lanyards is available at Ms M Bornman, Ground Floor, Building 1, Arcadia Campus. The Chairperson requested that Mr M Smit be contacted when course specific advertisements are considered. We have to look at cost implications. All signage (notice boards, etc) should be checked. Please contact Mr M Smit with requests.
7.2	Student Matters:
7.2.1	Recognition of prior learning: The meeting took note that no applications were submitted for the Agenda.
7.2.2	Application for granting of status (PGS002): Decision 1: That the applications received for the following students be approved: Name: Mndzebele, BM (Ms) (204023530) Intended course: B Tech Environmental Sciences (BTEV02) Motivation: That status be granted. It will be required from the student to register and successfully complete the following subjects before registering for the B Tech degree: Environmental Resources III, Environmental Management III, Environmental Chemistry III and Environmental Legislation. Name: Mashigo, NS (Ms) (ID:7402280421083) Intended course: B Tech Environmental Sciences (BTEV02) Motivation: That status be granted. It will be required from the student to register and successfully complete the following subjects before registering for the B Tech degree: Environmental Resources III, Environmental Management III and Environmental Legislation. Name: Mahlaola, FF (Mr) (200001072) Intended course: B Tech Environmental Sciences (BTEV02) Motivation: That status be granted. It will be required from the student to register and successfully complete the following subjects before registering for the B Tech degree: Environmental Resources III, Environmental Management III and Environmental Legislation. Name: Baiyewa, AO (Ms) (Passport:A2159757) Intended course: B Tech Environmental Sciences (BTEV02) Motivation: That status be granted. It will be required from the student to register and successfully complete the following subjects before registering for the B Tech degree: Environmental Resources III, Environmental Management III, Environmental Chemistry III and Environmental Legislation. Name: Leso, MP (Mr) (204027030) Intended course: B Tech: Water Care (BTWC02) Motivation: That status be granted. It will be required from the student to register and successfully complete the following subjects before registering for the B Tech: Water Care: Waster Water Analysis: Theory II, Waste Water Analysis: Practical II, Wastewater Treatment III, Research Methodology: Water Care; Research Methodology: Statistics, Water Treatment III, Potable Water Analysis: Theory II and Potable Water Analysis: Practical II. Name: Zungu, TM (Mr) (ID:7909115554086) Intended course: B Tech: Water Care (BTWC02) Motivation: That status be granted. It will be required from the student to register and successfully complete the following subjects before registering for the B Tech: Water Care: Microbiology 1: Theory, Microbiology I: Practical, Wastewater Treatment III, Research Methodology: Water Care; Research Methodology: Statistics and Water Treatment III. Decision 2: That the application received for the following student not be approved: Name: Newaya, BM (Mr) (Passport:P0101443) Intended course: M Tech: Environmental Management (MTEV99) Motivation: That status not be granted because the student does not have the required undergraduate subjects.
7.2.3	Application for granting of equivalence (PGS002): Decision 1: That the applications received for the following students be approved: Name: Mostert, ME (Ms) (204023530) Intended course: B Tech: Pharmaceutical Sciences (BTPL01) Motivation: That equivalence be granted. The qualification obtained meets the entrance requirements. Name: Maree, DA (Mr) (90078127) Intended course: B Tech: Environmental Sciences (BTEV02) Motivation: That equivalence be granted. The qualification obtained plus the package of courses meets the entrance requirements. Courses successfully completed at the Faculty of Engineering (University of Pretoria): Water Quality Management: Technology for pollution prevention control; Water Quality Management: Technique, Methods, Resources and Applications; Water Quality in Catchment Areas; Aquatic Biomonitoring; Foundation course in Environmental Auditing South Africa; Geo-Informatics. He also attended a course in Geographic Information Management Systems. Name: Bologo, V (Ms) (ID:7706250456089) Intended course: M Tech: Water Care (MTWC99) Motivation: That equivalence be granted. The qualification obtained meets the entrance requirements.	Addendum E2 Document will be available on Wednesday
7.2.4	Selection / Potential assessment / Admission / Pass rate: No matters were discussed at the meeting.
7.2.5	HEQF: The Chairperson reminded the meeting about the Work session – 28 February 2008 at 14:00 in the Boardroom, Arcadia Campus.
7.2.6	Standardisation of logbooks: Workshop scheduled for 6 March 2008 from 09:00-12:00, Building 5, Room 723. A Head of Department needs to be nominated to attend the workshop. Comments on the topic should be submitted to Dr J Pieterse before the meeting. The meeting nominated Dr J Pieterse and Ms D Mansfield to attend the workshop.	Pieterse, J (Dr) and Mansfield, D (Ms)
7.3	Examinations:
7.3.1	Examiners/assessors and moderators 2008a&b: The meeting took note of the template of the format in which the examiners/assessors and moderators lists need to be submitted. Completion date: 3 March 2008. The meeting took note that the lists from the Department of Animal Sciences were withdrawn and will be re-submitted.	Heads of Department
7.3.2	Examination committee (FEC): The meeting took note that no matters were submitted for the Agenda.
7.3.3	Appointment of a moderator for exit examination: Decision: That the application received from the Department of Health to appoint Bosch, C (Mr) as a moderator for the subject Occupational Health and Safety III (OHS300T) for the exit examination be approved in retrospect	Addendum I
7.4	Feedback from meetings / conferences /workshops:
7.4.1	Academic Committee meeting: The meeting took note of the report on the meeting that was held on 19 February 2008.
7.4.2	TLT Exco meeting: The meeting took note of the report on the meeting that was held on 19 February 2008. Notes: Communication: The meeting felt that emergency communication is very important in a time of unrest. The Chairperson requested Heads of Departments to ensure that they give proper feedback to their departments. KPAs for 2008: The Chairperson informed the meeting that the Faculty will have to do our own KPAs in the absence of a performance management system.
7.4.3	Senate: The meeting took note that the next meeting will take place on 3 March 2008.
7.5	Staff matters:
7.5.1	Sabbatical leave: No matters were discussed at the meeting. Responsible person: Ms B Dippenaar (Nel) (x6219).
7.5.2	Lecturing relief: No matters were discussed at the meeting. Responsible person: Ms B Dippenaar (Nel) (x6219).
7.5.4	Application for an international visit: No matters were discussed at the meeting.
7.5.5	Match and Place process: No additional feedback was given at the meeting.
7.6	Budget: Responsible person: Mrs L du Preez (x6206)
7.6.1	Payment of staff for Saturday and off-campus classes: No feedback from the task team was given at the meeting.
7.6.2	Allocation of Information Resources per faculty: The meeting took note of the document.
7.6.2	Teaching development grant: Requests for capital equipment have to be submitted. A short motivation (1/2 page) on how the equipment will impact on Teaching and Learning should also be submitted. Completion date: 7 March 2008	Heads of Department
7.7	Strategic planning:
7.7.1	Relocation status in Faculties: Dr J Pieterse gave feedback at the meeting.
7.7.2	Faculty’s Strategic Plan: The Chairperson mentioned that it is possible that there will be staff available from redeployment which could be considered for the Co-op Education post. Dr J Pieterse will continue for the interim.
8.	NEW MATTERS:
8.1	Attendance of Exco meeting: The Chairperson reminded the meeting that Exco meetings are scheduled for Thursdays. They have to schedule their appointments around that. It is an official TUT arrangement.
9.	DISCUSSION OF THE SUPPLEMENTARY AGENDA:
9.1	HR Indaba: The event was organised by the Department of Health on 11, 12 and 13 March 2008. Dr T Maja will follow-up.	Maja, T (Dr)
9.2	Prospectus 2009: The meeting was reminded that they have to submit changes to the academic structure via Exco and the Faculty Board to the next two Senate meetings: 3 March – (Agenda closes 18 February 2008) or 26 May – (Agenda closes 12 May).	Heads of Department
9.3	Custom publications (reader): The meeting was of the opinion that it is a good system. The cost need to be put in the levy.
9.4	Feedback on Student unrest / strike: Agreement: The Chairperson informed the meeting that he has forwarded the agreement between TUT and the student organisations to them. Academic exclusion: All appeals should be submitted to Mr D Human. Closing date: 3 March 2008. The SRC will notify the students about the .4 credits issue. It will be at their own risk if they are allowed in. No catch-up will be done for these students. Exclusion is applicable for two years, thereafter the student could re-apply. If the student does not show some improvement or experience, he/she would not be accepted. Recovery plan: Examinations were moved from 19 May 2008 to 2 June 2008. Supplementary examinations will take place during the holidays. Predicate day was moved two weeks further. Plans for additional requests have to be submitted via Heads of Departments to the Executive Dean. Completion date: 7 March 2008. SRC budget: The meeting was of the opinion that the SRC has too much money.	Heads of Department Heads of Department
10.	MATTERS PENDING: No matters were discussed at the meeting.
11.	NEXT MEETING: The next Exco meeting (Postgraduate matters) will be held on Thursday, 6 March 2008 on the Arcadia Campus.
12.	CLOSURE: The meeting was closed at + 11:30.
ANDRIONE, P (MRS) MARAIS, PJJG (PROF) FACULTY SECRETARY EXECUTIVE DEAN DATE