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["ASSESSMENT OF TURN AROUND STRATEGY                                            MASTER"]
[]
["GOALS","NR","OBJECTIVE","PERFORMANCE",null,null,"NR","ACTIVITY",null,"PROGRESS",null,null,"STATUS OF PROGRESS (Quantify)"]
[null,null,null,"PI","Base Line 2007","Target 2010",null,null,null,"Indicator","Completed"]
[null,null,null,null,null,null,null,null,"RESPONSIBLE",null,"Y","N"]
["GOAL 1:  Increase income per 1 FTE student to exceed expenditure of 1 FTE student by 1%",1,"Decrease expenditure per 1 FTE student","Expenditure / FTE student",36169,"R34,650  (-4,2%)",1,"Identify and decrease high expenditure related factors and waste relating to:\n-          Admin Support services\n-          Experiential learning\n-          Operational cost","DVC:  TLT","List of high expensive costs\nReduced cost per item","Y",null,"SLA's: Implementation done at all faculties\n-  Total admin support cost (2007) = 56,6% of total cost.\n-  EL - tbd"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,2,"Decrease cost of Administrative support by implementing the approved admin post structure (@5 SLE’s)/ faculty","DVC:  TLT","(n) of SLEs for Admin Staff","Y",null,"-  Done through M & P\n-  Cost of admin support tbd"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,3,"Implement technological solutions to reduce costs.","DVC:  TLT","List of technological solutions","Y",null,"Done - e-learning progress\n-  Reduction tbd"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,4,"Implement a differential staff:student FTE ratio applicable to disciplines","DVC:  TLT","ISLE:  56 TIU as average",null,"N","In progress \nStrategic Academic Profile to be implemented in 2011"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,5,"Consolidate specialized programmes and reduce duplication between programmes, departments and across faculties.","DVC:  TLT","Reduction in special-ized programmes\n(n) o viable programmes",null,"N","In progress   \nPQM alignment to HEQF"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,6,"Eliminate and decrease expenditure of SLP from B-cost Centers as in the new SLP Policy.","DVC:  TLT","0% expenditure","Y",null,"Implementation of SLP policy and starting up of new SLP company will eliminate expenditure"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,2,"Increase the income per 1 FTE student","Income/  1 FTE Student",30014,"R35,000  (+17%)",7,"Increase the “course load” per student from 69% to 75% by improving success rates","DVC:  TLT","HC / \nFTE","Y",null,"HC/FTE increased from 0,69 (2006) to 0,88 (2008)"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,8,"Introduce lab fees related to Capital expenditure","DVC:  TLT","Policy Doc",null,"N","Policy document on hold.  Incorporated into existing levy policy document"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,9,"Identify additional areas to be levied against subject related matter","DVC:  TLT","Policy Doc",null,"N","Policy in progress (Ben van Wyk)"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,10,"Re-curriculate identified SLP’s to Foundation Programmes","EX. DIR:  HEDS","Increase in F.P.","Y",null,"8 new  Foundation programmes\nIncome of ………"]
[null,null,null,null,null,null,11,"Introduce generic program-mes on Undergraduate and Postgraduate levels.","EX. DIR:  HEDS","PQM aligned to HEQF",null,"N","Engineering - investigating - in progress\nPQM/HEQF alignment propose generic programmes"]
[null,3,"Align student fees with related cost structure of the institution","Income exceeds expenditure / subject","R36,169 / FTE","R34,650 / FTE",12,"Implement differential fees to cost structures.","DVC: F&BD","Cost / Subject",null,null,"Requires costing model to identify net contributors and net users of funds.  Develop a fee model on the base thereof"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,null,null,null,null,null,13,"Adjust fees annually in line with market indicators and IOP requirements","DVC: F&BD                      CFO","% adjust ment",null,null,"Finance participates in the Student Fees Task Team the role of which is to achieve this objective through training and information sharing"]
[null,null,"Align student fees with related cost structure of the Institution","Income to exceed expenditure / subject",null,null,12,"Implement differential fees to cost structures.","DVC: F&BD","Model",null,"N","Requires costing model to identify net contributors and net users of funds.  Develop a fee model on the base thereof.\nCost per subject determind through PV model.  Use as a guideline"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,null,null,null,null,null,13,"Ajust fees annually inline with market indicators and IOP requirements","DVC:  F&BD\nCFO","% Adjustment vs National","Y",null,"Finance participates in the Student Fees Task Team the role of which is to achieve this objective through training and information sharing"]
[null,null,null,null,null,null,14,"Promote early payments and reduce outstanding debts and write-offs",null,"% decrease in debts. R value of eary payments","Y",null,"The use of the once off registration will assist in this area by enabling Financial Aid to claim early in the year giving debt collection more time to contact students in the arrears.  Conducting assessment  of debt section's performance for 2007 as new operations methods implemented.  Support a single registration per annum"]
[null,4,"Increase NSFAS allocation per student","40% increase per student",15000,"R25,000",15,"Increase enrolment growth to 56 000 to increase grant.","DVC: F&BD\nDir. Fin Aid",null,"N"]
[null,null,null,null,null,null,16,"Distribute increased value to each student so that financial need of student is covered.","DVC: F&BD\nDir. Fin Aid",null,"N",null,"Not implemented for 2009, need to address it for 2010."]
["GOAL 2:  Increase funds for growth in Postgraduate studies",5,"Provide Bursaries that will fulfill all expenditure","100% fulltime M&D students to receive bursary","0%","100% of PG student that fullfill minimum requirements",17,"Budget and allocate bursaries for full-time Masters and Doctoral students.","DVC:  RIP","Budget approved","Y",null,"Investigative study into bursary values in 2007.  Outcome:  Increase in earmarked funding from R2,5million to R6 million.  2008:  Increase in the value of the bursaries.  M = R30,000 (2 years including tuition fees), D = R40,00 (3 years including tuition fees)."]
[null,null,null,null,null,null,null,null,"DIR:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,18,"Identify and allocate operational funds to PG students for lab & field work, information collection, data analysis.","DVC:  RIP","Bursary value increase","Y",null,"Operational funds allocated to FRICs for operational costs related to Postgraduate studies.  Approximately R800,000 allocated in 2007"]
[null,null,null,null,null,null,null,null,"DIR:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,6,"Provide completion grants","All final year M&D students to receive completion grant","0% in 2006","100% in 2010",19,"Faculties to submit envisaged number of Masters & Doctoral candidates close to completion.","DVC:  RIP","Reports from Deans","Y",null,"R543 000 paid to 75 students in 2007.  Six faculties to date submitted data for 2008 (98 students)"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,20,"Identify deliverable milestones for financial support to be provided.","DVC:  RIP","Revised Policy Implemented","Y",null,"New rules and regulations on TUT postgraduate scholarships stipulate maximum completion times (M=2 years; D=3 years)"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,21,"Provide incentives to students with external bursaries to assist in final stages of study.","DVC:  RIP","Funding implemented","Y",null,"Completion grants for students.  Maximum 4 months support towards completion. Maximum value R20,00 per student.  R2 million available annually for 2007 & 2008"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,7,"Provide post doctoral fellowships @ R15,000","12 Post doctoral fellow ships","No post filled","All posts filled",22,"Identify research areas where post doctoral studies are needed.","DEANS",null,"Y",null,"1 Research area/faculty"]
[null,null,null,null,null,null,23,"Calculate financial expenditure and budget","DEANS","Budget allocated","Y",null,"Incorporate in annual CRIC budget.  2007 Budget:  12 Posts at R75,00 each.  2008 Budget:  12 Posts at R100,000 each.   1VC Common wealth Fellowship."]
[null,null,null,null,null,null,24,"Each faculty to provide 1 post doctorate fellowship","DEANS","1 post/ Faculty","Y",null,"Provision for 12 posts in 2008 CRIC budget.  All posts filled.  Science = 3, Eng & Built Environment = 7, Arts = 1, ICT = 1 (offer declined).  2 Additional applications pending."]
["GOAL 3:  Manage the change in enrolment shape",8,"Manage the change of UG/PG shape from 97:3 to 94:6","1% growth / year for 3 years","3%","6%",25,"Conduct a financial viability study to determine impact of change","DIR:  SMS","R65000","Y",null,"Additional bursaries and grants"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,26,"Determine expenditure factors additional to change in shape such as research labs.","DIR.:  SMS","Factors","Y",null,"R9,1m for additional, 3 Research labs in Science"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,27,"Increase throughput of students to B Tech and PG programmes through identified interventions.","DEANS","Success rate to 77%",null,"N","Recruitment strategy developed.  Current success rate  of B.Tech = 73%"]
[]
[null,9,"Manage the change of SET/BC shape from 37:30 to 40:35","% Change in Shape","SET = 37,5%\n BC = 32%","SET = 40% \nBC = 35%",28,"Conduct a viability study to determine impact of change.","DEANS","Rand value","Y",null,"R18,8m for 8 new Engineering Venues"]
[null,null,null,null,null,null,29,"Determine additional space, and other related expenditure needs.","DEANS","Rand value","Y",null,"Space needed on Pretoria and eMalalheni = R147m"]
[null,null,null,null,null,null,30,"Determine the impact on academic profile with proposed change","DEANS","ISLE = 56 TIU","Y",null,"Strategic Academic Profile / Department in processof implementation.  Additional R28 m."]
["GOAL 4 :  Substantiate and Maintain an Academic Staff Profile at 1 SLE for 56 TIU",10,"Increase the permanent I/R staff to a 1:33 FTE ratio (ISLE:  56 TIU)_","FTE ratio","2007 = 1 : 34\n2008 = 1 : 41","1:33",31,"Determine an academic profile for each department whereby SLE’s are substantiated by TIU’s generated.","DVC:  TLT","Document","Y",null,"Finalized"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,32,"Determine workload norms for T&L, R&I and CE","DVC:  TLT","Norms",null,"N","In progress - Piloting in 2009"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,33,"Match and place Lecturing/ Research staff according to Academic Profile of department.","DVC:  TLT","Change of Academic Profile","Y",null,"Finalised.  Change of shape to :\n L5 = 4,4 (5%)\n L6 = 10,1 (15%)\n L7 = 28,0 (30%)\n L8 = 57,3 (50%)"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,34,"Identify faculty support staff.","DVC:  TLT","(n) of staff","Y",null,"Match-and-place - in line with the 5 SLE,s"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,35,"Develop an EE plan for each department with implementation from 2008","DVC:  TLT","EE plan / faculty",null,"N","EE stats not correct - correct data/profile before EE plan could be implemented"]
[null,null,null,null,null,null,null,null,"DEANS\nEx.Dir. HR"]
[null,null,null,null,null,null,null,null,"EE Office"]
["GOAL 5:  Provide additional institutional support to permanent Faculty staff",11,"Determine the baseline data per faculty","% of distributable income spent on staff development - formal and non formal","?","?",36,"Provide evidence of higher qualifications of all permanent academic staff per post level.","EX. DIR.:  HR","ITS records ",null,"N","Collection of baseline data  will take place after completion of match-and-place\nData capturing"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,null,null,"DIR: RIP"]
[null,null,null,null,null,null,37,"Determine and project the (n) of M & D needed in each department and the cost involved.","EX. DIR.:  HR","Budget submitted","Y",null,"62% of I/R staff is conditionally place.  The amount needed is …….?"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,null,null,"DIR: RIP"]
[null,null,null,null,null,null,38,"Identify external funding sources to decrease institutional cost.","EX. DIR.:  HR","Database of Possible Sources"," ","N","To be done after analysis of baseline data.  With regard to research funding new procedures are implemented to encourage staff to apply for external funding including the targeting of specific staff members.  Success rate for 2007 applications was 89%."]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,null,null,"DIR: RIP"]
[null,null,null,null,null,null,39,"Develop specific staff development interventions per faculty.","EX. DIR.:  HR","(n) of interventions","Y",null,"To be finalized after analysis of baseline data.  Interventions to be included in business plans of DRIP and Faculties of 2009.  However, during past 2 years an amount of R1.5 m was available annually for staff development."]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,null,null,"DIR: RIP"]
[null,null,null,null,null,null,40,"Submit a staff development strategy and plan for TUT to AC.","EX. DIR.:  HR","Document","Y",null,"Document approved by EMC"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,null,null,"DIR: RIP"]
[null,12,"Avail internal funding to support  Quality improvement","Earmarked funding","R1,6 m","R2,0 m",41,"Provide a Novice researchers grant of R60 000 to identified staff.","DVC:  RIP","Funds allocated","Y",null,"R1,2 million paid to qualifying staff members in 2007.  R2 million earmarked for 2008."]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,42,"Submit the proposals of novice researchers to NRF for external funding.","DVC:  RIP","(n) of grants successful","Y",null,"Seed funding for developing proposals (R74,450 paid for 2007).  R500,000 available for 2008.  R1,5 million earmarked to match successful NRF applications for 2008."]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,43,"Make available a Novice publishers grant and a Mentor to assist Novice researchers to publish articles.","DVC:  RIP","(n) of grants ","Y",null,"Included as category in Novice Researcheers Grant (Reflect item 41)"]
[null,null,null,null,null,null,null,null,"DEANS"]
[null,null,null,null,null,null,44,"Provide a completion grant to staff almost finished (criteria) of a R40 000 grant to Master degree students and R50 000 to Doctoral students","DVC:  RIP","% growth in grant","Y",null,"R1 163 000.00 allocated to staff in 2007.  R2 000 000.00 available for 2008"]
[null,null,null,null,null,null,null,null,"DEANS"]
["GOAL 6:  Increase Research Output",13,"Determine baseline in each faculty ","Rand value spent on development","?","?",45,"Determine the (n) of students that is almost completed with M & D studies per faculty","DEANS","(n)","Y",null,"Done"]
[null,null,null,null,null,null,46,"Identify interventions to increase completion rate of PG students","DEANS","% increase in PG","Y",null,"Done"]
[null,null,null,null,null,null,47,"Determine status and quality of supervision and (n) of supervisors","DEANS","(n) of development interventions","Y",null,"Project on establishing the status of postgraduate supervision at TUT approved at CHE.  To be completed in February 2009."]
[null,null,null,null,null,null,48,"Draft a financial, staff and student development plan","DEANS","Rand Value","Y",null,"Aspects included in:  R&I Strategy, Staff Development Strategy, Faculty and DRIP business plans and workload norm model."]
[null,14,"Increase publication rate to 0,5 units per permanent I/R staff","Research Output","0,09","0,5",49,"Provide staff development opportunities on proposal writing, article writing and supervision.","DEANS\nDir. RIP\nHRD","(n) of workshops","Y",null,"GRC training (2007) on Proposal writing (44 staff members); Article writing (38); Supervision (40)"]
[null,null,null,null,null,null,50,"Allocate more time to lecturing staff to conduct research and publish through workload norms model.","DEANS","% time spent on Research",null,"N","In progress"]
["GOAL 7:  Reduce salary expenditure to 65% of distributable income",15,"Determine HR cost of each new Structure after the consolidation, reshape and right size exercise.","Cost of new structure","?","?",51,"Re-grade and cost job functions and salary packages","DVC:  IPO","Job grading","Y",null,"Done"]
[null,null,null,null,null,null,null,null,"Ex. Dir. HR"]
[null,null,null,null,null,null,null,null,"DVC:  TLT &"]
[null,null,null,null,null,null,52,"Re-structure post levels through external  comparison","DVC:  IPO","Job Evaluations","Y",null,"Done"]
[null,null,null,null,null,null,null,null,"Ex. Dir. HR"]
[null,null,null,null,null,null,null,null,"DVC:  TLT &"]
[null,null,null,null,null,null,53,"Determine and cost departmental profiles for:\n- academic\n- student related\n- staff related\n- space related salary   expenditure","DVC:  IPO","Cost per structure",null,"N","Academic structures done\nBudget process to inform"]
[null,null,null,null,null,null,null,null,"Ex. Dir. HR"]
[null,null,null,null,null,null,null,null,"DVC:  TLT "]
[null,null,null,null,null,null,null,null,"DVC: IPO"]
[null,null,null,null,null,null,"54","Review appointment types","DVC:  IPO","Document","Y",null,"Policy document "]
[null,null,null,null,null,null,null,null,"Ex. Dir. HR"]
[null,null,null,null,null,null,null,null,"DVC:  TLT &"]
[null,null,null,null,null,null,"55","Consider and effect the rightsizing exercising","DVC:  IPO","New Structure",null,"N","Match and place completed.  Not possible to determine cost of new structure.  Implementation of new structure not possible."]
[null,null,null,null,null,null,null,null,"Ex. Dir. HR"]
[null,null,null,null,null,null,null,null,"DVC:  TLT "]
[null,"16","Manage salary expenditure through Business Plan, per Unit.","% Salary expenditure in distributable income","75%","62,5% in 2013","56","Investigate and recommend a staff allocation model in line with a fixed staff establishment and “unit”  Allocation.","DVC:  IPO","Model",null,"N","No staff allocation model as yet"]
[null,null,null,null,null,null,null,null,"Ex. Dir. HR"]
[null,null,null,null,null,null,null,null,"DIR.SMS"]
[null,null,null,null,null,null,"57","Isolate HR remuneration for Centers, Institutes, and Projects from B - Cost Centers.\nSubmit report to DVC:  RIP","DVC:  F&BD","Staff costs of CITSI's",null,"N","A non B cost centre report is submitted to the TAS workshop every 2 months.  In this report the HR remuneration for Centres, Institutes, and Porjects is isolated.  Report available showing total spent on non B-cost centre expenditures; however will reformat the report to show more detailed information.  Activities should be measured against a fixed standard as the disbributable income, as an indicator, is of a fluctuating nature and should SLE's rather be used for comparison purposes."]
[null,null,null,null,null,null,"58","Investigate sick leave and study leave usage, and manage/ control leave applications and progress.  HR to assist managers to apply and control leave according to policy","HR / Each Manager","Analysis of leve",null,"N","Progress still ongoing / Responsible entity will be HR together with each manager"]
[null,null,null,null,null,null,"59","Control salary expenditure according to budget (no overspending).  Monitor spending through HR Salary Management Report","HR / Each Manager","Management Report","Y",null,"Progress still ongoing / Responsible entity will be HR together with each manager.  Report to the Finance Committee every month."]
[null,null,null,null,null,null,"60"," HR to develop a policy that indicates time-off allocation for overtime work. Overtime needs to be pre-approved, and flexi-time to be applied if necessary.  ","HR / Each Manager",null,null,"N","Not done"]
[null,null,null,null,null,null,"61"," Manage the study opportunity to the interest of the unit, as part of PDP of individuals.\n·         Review existing policy","Each Manager","Policy reviewed","Y",null,"Done"]
[null,null,null,null,null,null,null,null,"HR"]
[null,null,null,null,null,null,"62","Reduce S&T cost.  Revise reimbursement tarrif and distance between learning sites.  (Prescribe distances, radius for non-claimant on distances)","Each Manager","Decrease in S&T cost","Y",null,"This is part of the CFO's regular duties.  Increase financial control over foreign travel expenses.  Policy has been amended regarding reimbursement tariff.  The rate per kilometer has been reduced.  Theo Madurai will report to the ASC regarding the rate per kilometer."]
[null,null,null,null,null,null,"63","Contain growth of post-retirement provisions with regard to medical care, Pension fund guarantees, and Accumulated leave.","CFO and HR","Decrease in growth",null,"N","Methods to achieve this objects have been investigated."]
[null,"17","Decrease academic : support staff ratio","Academic : admin ratio","1 : 2,1","1 : 1,7","64","Approve structures for all support functions.","EMC","Approved structures","Y",null,"Done"]
[null,null,null,null,null,null,"65","Match and place staff","Admin & Core placement","Populated structures","Y",null,"Done"]
[null,null,null,null,null,null,"66","Determine redeployment and redundance of staff","Admin & Core placement","(n)","Y",null,"Done"]
[null,null,null,null,null,null,"67","Negotiate retrenchment packages and redeployment procedures and progress.","Ex. Dir. HR","Packages","Y",null,"Done"]
[null,null,null,null,null,null,"68","Capture new staff establishment on ITS","Ex. Dir. HR","ITS HR",null,"N","progress still ongoing "]
[null,null,null,null,null,null,"69","Develop an EE plan for TUT","Dir: EE","EE Targets",null,"N","Progress made in drafting documents that will guide managers in developing their EE Plan to be distributed."]
[null,null,null,null,null,null,"70","Each Faculty and Directorate to develop a EE plan linked to TUT targets","Dir: EE","Divisional Targets",null,"N","Implementation process under discussion."]
["GOAL 8:  To effect a change in expenditure patterns","18","Reduce expenditure in area where waste is evident","5% decrease in expenditure","?","?","71"," Reduce International travel\n-   Approval of travel only if a RO can be generated \n-   Review the policy for Admin and support staff\n-   Limit travel to attendance of conference only","DVC:  RIP","Revised Policy Implemented",null,"N","Policy on Conference participation abroad.  Approved by CRIC, AC, ASC and Finance Committee.  To be submitted to EMC."]
[null,null,null,null,null,null,"72","Reduce telephone and cell phone accounts.\n-  Agree to fixed amount per  user\n-  Reduce cell phone allowance according to sliding scale\n-  Contact via email not cell phone","Dir. ICT","Reduced costs",null,"N","R75.00 default set per user.  EMC approving higher levels where required.  Software ready for testing.  Saving of R149k p/m. Awareness program to be launched.  "]
[null,null,null,null,null,null,"73"," Reduce printing & photo copying costs\n-     Encourage shared services for photocopy machines and faxes\n-     Reduce usage of printing paper","Ex.Dir.Operations","Reduced costs",null,null,"In progress - still ongoing.  Rental costs centralized into corporate account under Control of Design and Printing.  Task team launched to assess needs, prafax solutions and approve all new equipment purchases"]
[null,null,null,null,null,null,"74","Reduce entertainment costs\n-      No snacks at staff meetings","DVC:  IPO","Reduced costs",null,"N","Prof Molefe to relook into the matter.  Still not addressed."]
[]
[null,null,null,null,null,null,"75","Reduce number and length of meetings/workshops\n- EMC to review committee structures and number of meetings\n- Use video/ audio conferencing for distant learning sites.","EMC","Governance structure","Y",null,"Done"]
[]
[]
[null,null,null,null,null,null,"76","Investigate car wash Services\n-    Eliminate car wash services","DVC:  IPO","No services",null,null,"Progress is still ongoing.  Prof Molefe to follow up (Saving of 32 hours per week)"]
[null,null,null,null,null,null,null,null,"Ex Dir Oper."]
[null,null,null,"Reduction in overheads by 5%",null,null,"77","Introduce a once of Registration period.\n-     Identify subject with a bi-annual Registration\n-     Determine impact on efficiency\n-     Implement one stop of Registration from 2008","REGISTRAR","Once off registration process","Y",null,"Finalised - Already implemented"]
[null,"19","Increase expenditure in service delivery areas where identified","HEFMA National Benchmarks","?","?","78","Identify all categories of service delivery","DVC:  F&BD","List of Services categories",null,"N","In progress, as part of activity based cost (ABC) focus"]
[null,null,null,null,null,null,"79","Analyze expenditure","DVC:  F&BD","% Expendi-ture",null,"N","In progress, as part of activity based cost (ABC) focus"]
[null,null,null,null,null,null,"80","Develop a performance indicator for cost effective and efficient services","DVC:  F&BD","5% Improvement",null,"N","Finance will provide the data but each individual service delivery unit must determine its performance indicators and effiiencies to be reported by Strategic Management Support"]
[null,null,null,null,null,null,"81","Apply HEFMA benchmarks in expenditure rates","DVC:  F&BD","HEFMA averages and means",null,"N","Finance will provide the data but each individual service delivery unit must determine its performance indicators and effiiencies to be reported by Strategic Management Support"]
[null,"20","Limit general expenditure on supplies and services","29% - 35% Expenditure on goods and services","22,56%","29%","82","Implement proper budget allocation","DVC:  F&BD","TM1 Model",null,"N","Budget progress in place but planning tool  not being used.  The budget progress is also reviewed regulary to ensure that the progress is effective and efficient"]
[null,null,null,null,null,null,"83","Re-assessment of all spending","CFO","Expendi-ture pattern",null,"N","This seems to be the same objective as 78-81"]
[null,null,null,null,null,null,"84","Introduce an effective tender and quotation progress","Ex.Dir.Operations\nCFO","Tender Policy","Y",null,"Implement newly approved policy and procedures as well as vendor registration"]
[null,null,null,null,null,null,"85","Implement preventative  maintenance programmes","Ex.Dir.Operations","Plan",null,"N","Assess status of programme"]
[null,null,null,null,null,null,"86","Implement service level agreements between internal stakeholders","Ex.Dir. Operations\nDeans","SLA","Y",null,"Campus Manage model approved"]
["GOAL 9:  To minimize Financial Costs (FC) to 2% of the distributable income","21","Limit financial costs","FC 2% of distributable income","?","?","87","Identify all other activities and business processes that contribute to financial costs.","DVC:  F&BD","List of activities",null,"N","In progress (refer 78+79)"]
[null,null,null,null,null,null,"88","Reduce costs of, and limit overdrafts and short term loans","DVC:  F&BD","Zero over-drafts",null,"N","This progress well in hand and is part of the Treasurer's regular duties"]
[null,null,null,null,null,null,"89","Manage investments optimally. Cash flow and Investment reports to be used as management reports  on monthly basis","DVC:  F&BD","Management Report","Y",null,"Achieve return on short term deposist in excess of ABSA callrate"]
[null,null,null,null,null,null,"90","Negotiate interest rates of loans","DVC:  F&BD","1% below prima",null,"N","This progress well in hand and is part of the Treasurer's regular duties"]
[null,null,null,null,null,null,"91","Investigate electronic transfers during registration","DVC:  F&BD","?",null,"N","In progress between Finance and Academic Registration"]
[null,null,null,null,null,null,"92","Interrogate the impact of the loans relating to the IOP allocations ","DVC:  F&BD","?","Y",null,"No loans approved"]
[null,null,null,null,null,null,"93","Develop a norm and performance indicator to minimize FC","DVC:  F&BD","PI",null,"N","In progress"]
[null,null,null,null,null,null,"94","Implement measurements","DVC:  F&BD","Recuced FC",null,"N","In progress"]
["GOAL 10:  Manage CE to 4,5% of distributable income and reduce Corporate accounts","22","Reduce CE on identified items","CE to be 4,5% of distributable income","?","?","95","Determine capital expenditure on items such as furniture, computers, laptops, laboratory equipment, telecommunication equipment","CFO","Financial Standards",null,"N","Realignment to new international financial standards (IFRS, IAS)"]
[null,null,null,null,null,null,"96","Identify other areas of excessive CE","CFO","List",null,"N","List of areas above R100 000 CE"]
[null,null,null,null,null,null,"97","Disaggregate data of all expenditure","CFO","List",null,"N","In progress"]
[null,null,null,null,null,null,"98","Develop a norm and performance indicator for CE per line  item","CFO","PI",null,"N","In progress"]
[null,null,null,null,null,null,"99","Identify strategic projects that justify CE","CFO","Nr of projects",null,"N","Part of the CFO's regular duties"]
[null,"23","Implement a fully fledged CE programme","% Expenditure on CE p.a.","?","?","100","Replace Capital Items in relation to redundancy and obsolesce ","DVC:  F&BD","List on asset register",null,"N","Equipment replacement strategy in progress"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,null,null,null,null,null,"101","Identify additions to Capital items without duplication","DVC:  F&BD","?",null,"N","Part of the regular duties of the Financial Control Section"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,null,null,null,null,null,"102","Recycle disposals or transfer to another division where needed. ","DVC:  F&BD","(n) of recy-cles",null,"N","Part of the regular duties of the Financial Control Section"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,null,null,null,null,null,"103","Control and mange asset register","DVC:  F&BD","Updated asset register","Y",null,"Part of the regular duties of the Financial Control Section"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,null,null,null,null,null,"104","Introduce enough insurance against damage and losses","DVC:  F&BD","Limit","Y",null,"Limited insurance cover of R250 000"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,"24","Reduce the cost of  identified corporate accounts\n-Def: Corp. Acc is ring fenced accounts  for specific purposes/ function that service the entire institution","% Decrease in Corporate Accounts","?","?","105","Identify Corporate accounts that should be reduced","DVC: F&B\nDVC: IPO","List",null,"N","Not done"]
[null,null,null,null,null,null,"106","Executive Directors responsible for Corporate Accounts to interrogate their respective Corp.Acc  during 2007 budget progress to identify acc that can be reduced","DVC: F&BD","List",null,"N","Not done"]
[]
[null,null,null,null,null,null,"107","Develop a norm to manage Corporate accounts","DVC: F&BD","HEFMA Bench-marks",null,"N","Not done"]
[null,null,null,null,null,null,"108","Each manager to develop a  strategies to reduce cost per delegated Corporate account","DVC: F&BD","Docu-ment",null,"N","Part of the regular duties of the Treasurer"]
[null,null,null,null,null,null,"109","Distribute a monthly Corp.Acc.  Report to all Ex.Dir.  Responsible for that acc.","CFO","Report ",null,"N","Part of the regular duties of the Financial Control Sections - Not done"]
[null,null,null,null,null,null,"110","Identify possible savings in Corp.Acc. when interrogating the monthly reports of the actual expenditure against budgeted expenditure","CFO","% Saving",null,"N","part of the regular duties of the Financial Control Sections and, as reported to the Finance Committee"]
["GOAL11:  To improve the financial wealth of TUT","25","Improve surplus","1% of Income","0%","1%","111","Implement a financial strategy that will ensure surplus as a % of income.","DVC:  F&BD","1%","Y",null,"1% surplus in 2009 budget"]
[null,null,null,null,null,null,null,null,"CFO"]
[null,"26","Improve liquidity","Current assets / Current liabilities 2 : 1","1,8 : 1","1,9 : 1","112","Improve current assets/liabilities ratio to 2:1 by reducing outstanding student debt and limit overdraft.","CFO","Limit overdraf Reduced student debt ",null,"N","In progress"]
[null,"27","Improve solvency","Total assets / Total libility ratio of 2:1","1,4 : 1","1,6 : 1","113","Sell unutilized assets e.g. land to property developers. ","CFO","Report ",null,"N","Property Portfolio Committee is investigating possibilities."]
[null,null,null,null,null,null,"114","Improve budget surplus to free funds for investment growth.","CFO","Bud-get","Y",null,"1% surplus in 2009 budget"]
[null,null,null,null,null,null,"115","Improve total assets / Total liabilities ration to 2:1 by increasing capital investments and reducing pilferage, thefts and vandalism.","CFO","Capital investments",null,"N","Increase security  - await tender process for security plan."]
[null,null,null,null,null,null,"116","Settle outstanding loan commitments through increase in operational surplus.","CFO","% of surplus used",null,"N"," Loan commitments still applicable"]
[null,null,null,null,null,null,"117","Cap growth in liabilities through buy-outs of commitments (in consultation with unions)","CFO","Liabilities 10%",null,"N","Strategies to cap growth in liabilities in development"]
[null,"28","Increase funding for and of academic activities","% Increase in 3 - 8th stream funding","11%","HE average 32%","118","Increase income of SLP’s by implementing new SLP policy, without pilferage of time and money from the academic budget by:\n-          Centralize the management of SLP’s\n-          Commercialize the provision of SLP’s\n-          Develop and introduce a new business model for SLP’s\n-          Develop new partnerships with external service providers such as other universities, private companies, etc.","DVD:  TLT & F&BD","10% Growth in SLPS",null,"N","Policy approved.  Decrease by + R50 m in SLP for 2008.\n·  CE @ TUT established.\n·  Model not implemented yet"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,119,"Increase research grants from statutory bodies, NGO’s and industry","DVC:  RIP","% Increa-se in man value",null,"N","No increase from 2006 to 2007.  Targeted approach envisaged to record and increase from 2007 to 2008."]
[null,null,null,null,null,null,120,"Raise service level and/or production output of Centers, Institutes, and Campus Businesses.","DVC:  RIP","SLA's & IO","Y",null,"16 patent applications filed in 2007 (4 applications filed in 2006)"]
[null,null,null,null,null,null,121,"Expand community service projects where rebates, donations, and grants from external funders are involved.","DVC:RIP","% External funding",null,"N","Community Engagement Strategy approved at CRIC, ASC, Finance and in progress at AC in consultation with Faculty Boards"]
[null,null,null,null,null,null,122,"Enhance partnerships and engagements with external funders.","DVC:  RIP","(n) of partnerships",null,"N","Strategy document on Partnerships"]
[null,29,"Increase income through enhanced Alumni Relations and fundraising",null,null,null,123,"Formulate and implement strategy that will build a positive relationship with TUT alumni (Alumni association)","DVC: F&BD",null,null,"N","Not done"]
[null,null,null,"% growth","0%","5%",null,null,"Dir: AO","(n) of Alumni"]
[null,null,null,null,null,null,124,"Consolidate and update database in order to target alumni.","DVC: F&BD","Data base",null,"N","In process"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,null,null,null,null,null,125,"Implement a coordinated action to identify alumni top achievers in industry.","DVC: F&BD","Top chievers list",null,"N","Not done"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,null,null,null,null,null,126,"Establish an Alumni Bursary fund for needy students.","DVC: F&BD","(n) of needy students help",null,"N","Not done"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,30,"Increase the level of International funding by 10% in real terms","10% growth in International funding","?","?",127,"Embark on a dedicated international fundraising campaign.","DVC: F&BD","Cam-paign",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,null,null,null,null,null,128,"Approach the current international grant makers by matching relevant proposals to their respective focus areas.","DVC: F&BD","?",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,null,null,null,null,null,129,"Conduct research on trends in international grant making, funding organizations and their focus, and developments in the world of philanthropic giving.","DVC: F&BD","Research Report ",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,31,"Implement one Endowment fund in each Faculty","1 Enrolment fund / Faculty","0","Rand value",130,"Identify opportunities for endowment funds","Dir:  AO","List",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,null,null,null,null,null,131,"Establish a dedicated endowment fund from the interest accrued from the existing investment fund.","Deans","Fund ",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,null,null,null,null,null,132,"Target each Faculty and address specific needs or challenge.","Deans","Doc",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,null,null,"Dir: AO"]
[null,32,"Secure funds from the National Lotteries Distribution Trust Fund (NLDTF)","5% growth","0","+5%",133,"Increase applications through dedicated proposals to NLDTF.","Dir:  AO","Proposals successful",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,134,"Identify numbers of new proposals for different sectors.","Dir:  AO","(n) of new proposals",null,"N","Dir: AO - waiting"]
[null,null,null,null,null,null,135,"Target the miscellaneous fund of the National Lotteries Board (NLB)","Dir:  AO","?",null,"N","Dir: AO - waiting"]
["GOAL12:  Implement New Financial Structures",33,"Create separate structure for non-academic activities","Propriety company(s)","0","1 New business p.a.",136,"Develop a TUT owned holding propriety company","DVC:  F&BD","Com-pany","Y",null,"Still ongoing and in progress   section 21 company established"]
[null,null,null,null,null,null,null,null,"Dir\" BD"]
[null,null,null,null,null,null,137,"Allocate all non-core activities with recognition of tax and subsidy implications","DVC:  F&BD","?",null,"N","Still ongoing and in progress"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,138,"Identify  and develop new business development opportunities","DVC:  F&BD","New Businesses",null,"N","Still ongoing and in progress"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,34,"Reformulate functions of Institutes, Centers and Campus Businesses","Businss Model","None","CITSI functional by 2010",139,"Audit all mentioned CITSI.  Review and reconsider all Institutes, centers and campus businesses.  Close down non-viable CITSI.","DVC:  F&BD","Document","Y",null,"Finalized"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,null,null,null,null,null,140,"Re-organize and re-locate to TUT private company/  Develop and introduce a new business model for CITSI’s.  ","DVC:  F&BD","Model",null,"N","Business model not finalized"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,null,null,null,null,null,141,"Commercialize provision of services to CITSI’s.","DVC:  RIP","% Income","Y",null,"Two innovation Fund projects are in the commercialisation phase"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,null,null,null,null,null,142,"Re-assign to normal budget centers","DVC:  F&BD","Own cost / Budget Centre","Y",null,"Finalized"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,null,null,null,null,null,143,"Implement the new policy on Institutes and Centers.","DVC:  F&BD","Policy Doc"," ","N","Policy ready for submission to Senate"]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,null,null,null,null,null,144,"Sign a SLA with Deans and RIP Directorate.","DVC:  F&BD","SLA",null,"N","SLA's has been including into the faculties.  "]
[null,null,null,null,null,null,null,null,"DVC:  RIP"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Deans"]
[null,35,"Finalize Section 21 Company for Advancement office","Financial Report?","?","?",145,"Register company","DVC:  F&BD","Com-pany","Y",null,"Section 21 Company - Finalized"]
[null,null,null,null,null,null,null,null,"Dir: Adv"]
[null,null,null,null,null,null,146,"Appoint board of Trustees,   mandated to establish new networks.","DVC:  F&BD","Board","Y",null,"Finalized"]
[null,null,null,null,null,null,null,null,"Dir: Adv"]
[null,null,null,null,null,null,147,"Draw up Business Plan","DVC:  F&BD","Plan","Y",null,"Business Plan completyed"]
[null,null,null,null,null,null,null,null,"Dir: Adv"]
[null,null,null,null,null,null,148,"Identify focus groups","DVC:  F&BD","Groups",null,"N","Not done"]
[null,null,null,null,null,null,null,null,"Dir: Adv"]
[null,null,null,null,null,null,149,"Set targets","DVC:  F&BD","Norm",null,"N","Not done"]
[null,null,null,null,null,null,null,null,"Dir: Adv"]
[null,36,"Develop and Increase income from University owned properties","10% of Total income generated by own properties","?","?",150,"Commercialize university owned flats with the involvement of reputable external partners","DVC:  F&BD","Contract",null,"N","Mr Rabie hasn't finalize project - still ongoing"]
[null,null,null,null,null,null,null,null,"Registrar"]
[null,null,null,null,null,null,151,"Consolidate the university owned property portfolio","Ex  Dir: SARO","Proper-ty Portfolio",null,"N","Waiting for feedback from Property Task Team (B Nekati)"]
[null,null,null,null,null,null,null,null,"Ex. Dir: Operations"]
[null,null,null,null,null,null,152,"Develop a new funding model for property development on the Private Public Partnership basis","Ex. Dir:  SARO","Model",null,"N"]
[null,null,null,null,null,null,null,null,"ExDir:Operations"]
[null,null,null,null,null,null,153,"Engage external partners to develop the new residences on Ga-Rankuwa","Ex  Dir: SARO","Project Proposal","Y",null,"Project Proposal to DoE"]
[null,null,null,null,null,null,null,null,"ExDir:Operations"]
[null,null,null,null,null,null,154,"Incorporate the development of a shopping complex which will generate annual income to the university.","Ex. Dir:  SARO","% income",null,"N","Waiting for feedback from Property Task Team (B Nekati)Ga-Rankuwa residence proposal includes shopping complex"]
[null,null,null,null,null,null,null,null,"ExDir:Operations"]
[null,37,"Generate income from campus businesses and other projects.","10% OF Total income generated by \"other\"","0%?","20%",155,"Review the existing campus businesses such as Printing, Restaurants’, etc.","EMC","Audit",null,"N","Waiting for feedback from Property Task Team (B Nekati)"]
[null,null,null,null,null,null,null,null,"DVC:  F&BD"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"Ex Dir:Operations"]
[null,null,null,null,null,null,156,"Raise service level and/or production output  of the identified various campus businesses","EMC","% Growth   ",null,"N","Waiting for feedback from Property Task Team (B Nekati)"]
[null,null,null,null,null,null,null,null,"DVC:  F&BD"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"ExDir:Operations"]
[null,null,null,null,null,null,157,"Develop a new Publishing Business with an external established publishing company such as JUTA","EMC","Business",null,"N","Waiting for feedback from Property Task Team (B Nekati)"]
[null,null,null,null,null,null,null,null,"DVC:  F&BD"]
[null,null,null,null,null,null,null,null,"Dir: BD"]
[null,null,null,null,null,null,null,null,"ExDir:Operations"]
[null,null,null,null,null,null,158,"Develop various 2010 FIFA World Cup related projects as prioritized by management.","EMC","(n) of projects",null,"N","Dr Ndlovu has been selected to drive the 2010 FIFA world Cup  Preliminary contract received for accommodation.  In process."]
[null,null,null,null,null,null,null,null,"DVC:  F&BD"]
[null,null,null,null,null,null,null,null,"Dir:  Business "]
[null,null,null,null,null,null,null,null,"Development"]
[null,null,null,null,null,null,null,null,"ExDir:Operations"]

{"sheet":"Goal 8","index":1,"n_rows":37,"n_cols":4,"rows_kept":37,"cut":false,"hidden":false,"merged":[[2,0,2,3],[0,0,0,3],[1,0,1,3]]}
["GOAL 8 - OBJECTIVE 19 - ACTIVITY 78"]
["SERVICE DELIVERY CATEGORIES"]
["Benchmarks according to HEFMA report (2005)"]
["SERVICE","Category","National Benchmarks","TUT"]
["General","1. Replacement cost of buildings","R5 978"]
["Building efficiency ","2.  % of Usable Floor Area (UFA) and Gross Floor Area (GFA)","60,8%"]
[null,"3.  UFA/GFA Gross Floor area provided by 1 FTE student ","23m²"]
["Maintenance","3.  Cost of maintenance /m²",45.07]
[null,"3.  Cost (GFA) of maintenance / 1 FTE student","R1 000"]
["Grand Maintenance","4.  Maintenance Expenditure per hectare","R26,39"]
["Maintenance","5.  Average total expenditure on ground maintenance"]
[null,"6.  Average expenditure on materials and contracts"]
[null,"7.  Average of total maintenance expenditure","R15 303 300"]
[null,"8.  Administrative and Proff. Staff salaries and on costs"]
[null,"9.  Service staff (trade) wages and on-costs"]
["Building Operating costs","10.  Operating cost / m²  R/m² GFA",138]
[null,"Operating cost as % of ARV","2,2%"]
[null,"11.  Building operating cost / 1 FTE",3061]
["Cleaning and Waste Management","12.  Cost of cleaning buildings (R/m² GFA)",34.99]
[null,"13.  Total cleaning cost / 1 FTE student",669]
[null,"14.  Average on total cleaning expenditure","R10 248 045"]
[null,"15.  Average expenditure on cleaning contracts of Buildings","R6 965 988"]
[null,"16.  Average expenditure on cleaning contracts of non-building - gen waste"]
[null,"17.  Average expenditure on cleaning contracts of non-building - contaminated."]
[null,"18.  Average expenditure on cleaning materials"]
[null,"19.  Average expenditure on Inhouse wages and on costs."]
["Security","20.Cost of Security per m² (R/m² GFA)","R31,39"]
[null,"21.  Cos of Security per 1 FTE",700]
[null,"22.  Average of total security expenditure","R10 721 343"]
[null,"23.  Average cost on Security Contracts"]
[null,"24.  Average expenditure on Security Staff / wages and on-costs (inhouse)"]
["Engergy Consumption / Expenditure","25.  Energy cost per m² (R/m² GFA)",33.15]
[null,"26.  Energy cost per 1 FTE student",692]
[null,"27.  Average cost per KW Hr cents/kWHr","23,8c"]
[null,"28.  Engergy consumption per m² (GJ /m² GFA)","0,5"]
[null,"29.  Annual average consumption in gigajoules (GJ)"]
[null,"30.  Annual average cost of Engery purchased."]